MIS 750: WHAT IS HRIS SYSTEM? AND THE BENEFITS?

DEFINITION (WIKIPEDIA) 

A Human Resources Management System (HRMS) or Human Resources Information System (HRIS), refers to the systems and processes at the intersection between human resource management (HRM) and information technology. It merges HRM as a discipline and in particular its basic HR activities and processes with the information technology field, whereas the programming of data processing systems evolved into standardized routines and packages of enterprise resource planning (ERP) software. On the whole, these ERP systems have their origin on software that integrates information from different applications into one universal database. The linkage of its financial and human resource modules through one database is the most important distinction to the individually and proprietary developed predecessors, which makes this software application both rigid and flexible.

Basically, I was using this system when I was working at Felda-Johore Bulkers Sdn Bhd in 2012 as Human Resources Assistant Executive (Administration). This is because as a part of Human Resource people, I have to access so many data of the employees at Felda-Johore Bulkers Sdn Bhd such as Key Performance Indicator (KPI), Salary, Profile, HR master file and many more. This system assists me to find and arrange the data systematically. This system must be aligned to ensure all the people legally can access the system safely.

            Furthermore, when an organization collects personal data about its employees in an HRIS, certain security risks may arise. An organization spends funds to keep employee private information secure against internal and external threats. But, sometimes we have to take risks to get something valuable for organization.

            A Human Resources Information System (HRIS) not only helps automate a large portion of routine HR tasks, it can also save valuable time and resources for employees and managers. Allowing individuals within an organization to complete a variety of day-to-day, administrative tasks without direct contact with HR personnel can result in more effective management.  For employees, an online, self-service HR portal can process a variety of requests, such as payroll look-up, paid time off requests, employee handbook access and even annual benefits enrollment.

            Utilizing an HRIS can also positively affect an organization’s internal work environment by creating time for HR staff to allocate toward more impactful employee programs or issues. Managers can streamline their HR-related tasks by utilizing an HRIS for time and attendance tracking, employee data collection, benefits administration, performance reviews and application processing for potential employees.